Join Our Team

1. Client Coordination

• •Handle client enquiries, acknowledge requests and prepare job quotations.
• •Collect vessel particulars, ETA/ETB/ETD, port and agent details, and scope of work.
• •Maintain regular communication with shipowners, ship managers and port agents to coordinate attendance.

2. Job Planning & Operations

• •Prepare and maintain vessel attendance schedules.
• •Coordinate auditors, consultants, agents, transportation, hotels and flights.
• •Arrange gate passes, port access and joining formalities for attending personnel.

3. Quotations & Proposals

• •Prepare quotations using approved C-Alpha rates.
• •Follow up on pending quotations and maintain an updated quotation register.
• •Coordinate purchase orders and obtain management approval wherever required.

4. Business Development

• •Identify and approach ship managers, shipowners, charterers, commodity traders and marine companies.
• •Introduce C-Alpha Shipping's services and develop new business relationships.
• •Maintain prospective-client databases and conduct regular follow-ups.

5. Vendor & Supplier Coordination

• •Obtain and compare quotations for vessel requisitions and marine supplies.
• •Evaluate pricing, delivery timelines and supplier terms.
• •Coordinate negotiations concerning discounts, commissions and payment terms, subject to approval.
• •Monitor and coordinate the timely delivery of supplies.

6. Audit Administration

• •Maintain client audit reports, feedback forms and inspection checklists.
• •Organise and maintain records of completed audits and associated documentation.

7. Invoicing & Payment Follow-up

• •Prepare invoices and maintain an updated accounts receivable register.
• •Track payment due dates and send payment reminders.
• •Reconcile payment records and coordinate with the accountant.

8. Database & Records Management

• •Maintain accurate records of vessels, clients, ports, agents, auditors and completed jobs.
• •Maintain quotation registers, invoices, prospective-client records and future business opportunities.

9. Marketing & Corporate Communications

• •Assist in maintaining the company website, LinkedIn profile and corporate information.
• •Update capability statements, service brochures and client testimonials.
• •Coordinate periodic marketing campaigns and corporate communications.

10. India – Canada Coordination

• •Coordinate operational activities and business communication between the Mumbai and Canadian offices.
• •Ensure timely information sharing and follow-up on cross-office assignments.

11. Management Reporting

Prepare weekly and monthly management reports covering:

• •New client enquiries
• •Quotations issued and pending
• •Confirmed jobs and upcoming vessel attendances
• •Outstanding invoices and payment follow-ups
• •New business leads and prospective clients
• •Pending operational and administrative tasks